Start with the event edition and registration
Find the name and edition of the exhibition you are attending, then match its registration confirmation to the venue. Exhibition websites can change between editions, and older search results may retain a previous location. Once RICEC is confirmed, save the full venue name and the organizer’s arrival instructions. Check visitor opening hours, the assigned entrance and your badge category before arranging a meeting. Registration for one exhibition does not automatically provide access to another event at the center. Keep an accessible copy of your confirmation on your phone, and check the organizer’s recovery option if the email is missing. Where a registration page and a general venue page disagree, ask the event’s visitor support team which instruction applies to your booking. MBS provides planning information and booth production services; it does not issue admission passes or administer the organizer’s registration system. The current event organizer remains the source for ticket availability, visitor eligibility and hall allocation.
Check arrival, entrances and accessibility for your show
Use your exhibition’s current arrival guide rather than assuming that one entrance serves every visitor at every event. Saudi Build, for example, publishes its own parking and entrance guidance, while Saudi Warehousing and Logistics Expo provides directions for road and metro arrival. Those instructions belong to their respective editions and should not be treated as universal RICEC rules. Confirm the drop-off point for your taxi or the route from parking to the visitor entrance. If you need step-free access, assistance or an accessible parking arrangement, ask the visitor team to confirm the route before travelling. Allow time for badge checks and the walk to your hall instead of relying on a fixed airport-to-venue driving estimate. For meetings, exchange the hall and booth number as well as the venue name. If an entrance is unclear, contact the organizer before changing your destination. An older map or another exhibitor’s delivery address may describe a different access route.
Visitor access and contractor access are different
| Check | Visitor | Exhibitor and build crew |
|---|---|---|
| Entry | Registration and a badge for the selected show | Exhibitor or contractor credentials required by the organizer |
| Timing | Published visitor opening hours | Build-up, inspection and dismantling windows |
| Arrival | Visitor entrance and parking instructions | Loading access and vehicle permits |
| Documents | Registration confirmation and directions | Allocated floor plan, approved design and service orders |
Get the current exhibitor manual before designing
For a booth at RICEC, start with the allocated floor plan, hall and booth number, open sides and the current exhibitor manual. The venue name alone does not establish a permitted height, loading window or electrical service arrangement. Identify what your organizer’s package already includes, then define what must be designed, fabricated and installed separately. Include equipment dimensions and operating needs if the layout contains a screen, demonstration equipment, meeting area or store. Any special structure or overhead element needs review against the applicable organizer requirements and specialist approvals; a visual concept is not approval to build. Assign responsibility for submitting drawings, responding to comments and ordering venue services before production starts. An MBS quotation covers the agreed production scope, rather than booking exhibition space or issuing event permits. This guide does not establish approved-contractor status or claim that MBS has worked at every RICEC show. Any venue-specific experience needs support from an actual documented project.
Plan around handover, not only opening day
Visitor opening hours follow the build-up and inspection period, while dismantling follows the organizer’s permitted schedule. An exhibition date alone is therefore insufficient for a production plan. Obtain contractor entry times, credential requirements, loading instructions and the booth inspection deadline, then include them with your brief. We review fabrication, transport and installation against that information and identify approvals needed before work begins. If another supplier provides technology or furniture, agree when those items arrive and who performs the combined check. At handover, compare the booth with the approved design and record outstanding items with the person responsible for closing them. Before dismantling, agree which parts will be returned or stored and how they will be counted and packed. Do not assume that production lead times, venue fees or loading arrangements from a previous show still apply. An early, complete brief makes the quotation and proposed delivery schedule easier to assess against the actual event requirements.
Organizer sources
These links lead to official organizer guidance. Check the event edition before using access instructions or registration links.
